Payment of Invoices
To ensure supplier invoices are dealt with as efficiently as possible, the following arrangements are in place to help us provide a consistent and fair service:
- To be accepted for payment an invoice must either be accompanied by a valid Council purchase order number or form part of a documented contract between the supplier and the Council (such as a JCT Minor Works Contract) This number will be given to you by the person placing the order and it should be included on the invoice. Whenever possible you will be given a copy of the purchase order at the time the order is made. If this is not possible, perhaps because the order is made over the phone, you will be sent a copy of the order form for your records. This will help to minimise delay in payment should any queries occur. If you are not given a purchase order number ask for one – it represents your contract with the Council. Please note invoices without a purchase order cannot be paid. A purchase order cannot be issued retrospectively.
- All invoices should be sent directly to the Financial Administrator by post, or email, as indicated below. The Council seeks to adhere to a 30-day payment policy from the time an invoice is received by the Finance Team. Consequently, regardless of the delivery address and person placing the order, for timely payment all invoices and statements should be sent to the address indicated below. Failure to do so will lead to delays.
Tavistock Town Council
Town Council Offices
Thank you for your assistance in this matter.