To ensure supplier invoices are dealt with as efficiently as possible, the following arrangements are in place to help us provide a consistent and fair service:

 

• Supplier's invoices must quote the relevant Council Purchase Order number for the items/services detailed on the invoice. This number will be given to suppliers by the person placing the order and invoices should only cover the items/work quoted on the Purchase Order.  If additional items/services are required and addtional Purchase Order number will be given. Whenever possible you will be given a copy of the Purchase Order at the time the order is made. If this is not possible, and you require a copy of the order form for your records, please request this from the commisioning officer.  If you are not given a Purchase Order number ask for one – it represents your contract with the Council. Please note invoices without a Purchase Order cannot be paid and invoices that do not quote a Purcahse Order will be rejected. A Purchase Order cannot be issued retrospectively. 

• All invoices should be sent directly to the Financial Administrator by post, or email, as indicated below. The Council seeks to adhere to a 30-day payment policy from the time an invoice is received by the Finance Team. Consequently, regardless of the delivery address and person placing the order, for timely payment all invoices and statements should be sent to the address indicated below. Failure to do so will lead to delays.

Financial Administrator

Tavistock Town Council

Town Council Offices

Drake Road

Tavistock

PL19 0AU

 

Email:  office@tavistock.gov.uk

 

If you are a new supplier to the Council, please complete this form New Supplier Form

 

Thank you for your assistance in this matter.